Privacy Policy
Formulated on September 20, 2021
Revised on March 31, 2022
The NPO UAPACAA International Conservation Partners (hereinafter referred to as "UAPACAA Partners") recognizes the importance of protecting information such as names, addresses, telephone numbers, and email addresses (hereinafter referred to as "personal information") of supporters and collaborators that we have come to know through our activities, and will handle personal information in accordance with this privacy policy, in accordance with the spirit of the Personal Information Protection Act.
1. Acquisition and use of personal information
When acquiring personal information, we will define the purpose of use as clearly as possible and use legal and appropriate means to the extent necessary to achieve that purpose. Specifically, UAPACAA Partners will use personal information for the following purposes:
Sending notices and other information from UAPACAA Partners
Entries in member lists, donor lists, etc. (managed as internal documents)
For regular members and donors, please fill in the documents for the application for certified NPO registration (documents to be submitted to the National Tax Agency)
Regular members and donors will be introduced on the website (after their consent)
Other matters, such as inclusion in newsletters (after obtaining the individual's consent)
Subscription to mailing lists (with your consent)
To carry out other matters incidental or related to the above.
2. Management of personal information
UAPACAA Partners appoints its representative director as the personal information protection manager and takes all necessary safety measures to ensure proper management, including preventing unauthorized access to acquired personal information and the loss, destruction, falsification, and leakage of such information. In addition, even if the handling of personal information is entrusted to a party other than the person responsible for management, the company will provide necessary and appropriate supervision of the trustee.
3. Provision of personal information to third parties
UAPACAA Partners may outsource the handling of personal information. In such cases, we will stipulate necessary matters in the outsourcing contract and ensure that appropriate management is implemented to prevent leakage of personal information.
UAPACAA Partners will not disclose or provide acquired personal information to third parties other than business partners with whom it has concluded confidentiality agreements without the individual's consent, etc. However, if disclosure is required by law or by a public institution such as a court or police, it may disclose or provide personal information without consent.
4. Disclosure, correction, and deletion of personal information
If you wish to disclose, correct, suspend use, or delete any personal information held by UAPACAA Partners, please contact us. We will respond to requests for deletion of address, name, telephone number, etc. from our website.
When a request for disclosure of personal information is made, we will disclose it to the individual without delay, except in cases where it would significantly interfere with the performance of UAPACAA Partners' business or where there is a risk of harm to the individual's life, body, property, or other interests. Furthermore, when a request is made for the correction, suspension of use, or deletion of personal information, we will investigate the request without delay, and if there is a reason that correction, suspension of use, or deletion is necessary, we will carry it out promptly. In order to prevent the leakage of personal information or its falsification or deletion by third parties, we will verify the identity of the requester when disclosing or correcting personal information.
5. Measures taken to ensure the safety of retained personal data
(Establishment of rules regarding the handling of personal data)
In order to ensure the proper handling of personal data, UAPACAA Partners complies with relevant government ordinances and guidelines, and has formulated guidelines for handling personal data, including the method of handling, the structure and roles of responsible persons, etc. for each type of handling, such as acquisition, use, storage, provision, deletion, and disposal.
(Organizational safety control measures)
UAPACAA Partners appoints a person responsible for handling personal data, clarifies the scope of personal data handled by each person in charge of handling personal data, and ensures that the person in charge is notified if any facts or signs of violation of laws, regulations, or handling regulations are discovered.
(Personnel safety management measures)
UAPACAA Partners informs its data handlers of important points to note regarding the handling of personal data and provides regular training.
(Physical safety control measures)
In areas where personal data is handled, UAPACAA Partners implements measures to prevent unauthorized use of equipment and handling of personal data by unauthorized persons.
(Technical safety control measures)
UAPACAA Partners implements access control to limit the scope of personal information databases handled by personnel in charge, and takes measures to prevent leaks, etc., and operates them appropriately.
6. Cookies
Cookies are a mechanism that stores usage history and input information sent and received between the server that provides the site and the user's browser when using a web page as a file on the user's computer.
UAPACAA Partners may use this technology and other third-party systems to measure access status, measure the effectiveness of advertisements, improve the site based on these measurement results, and optimize page display for users, but will not identify individuals through such use.
Users can configure their browser settings to not accept cookies or to delete saved cookies.
7. Inquiries
For inquiries regarding UAPACAA Partners' handling of personal information, or requests for disclosure, correction, deletion, etc. of information, please contact the following office.
Secretary General (Personal Information Handling Officer) of the Certified NPO UAPACAA International Conservation Partners
Email: communi@uapacaa.org
Phone: 090-4010-5906 (Weekdays 10:00-16:00)